EuroCC - Consent to the processing of personal data

 

1.         Privacy policy – important notes

The representative has to submit some personal data into the questionnaire itself that will be processed by the EuroCC Project as part of ensuring a higher quality of cooperation results . It comprises of the following personal data of the representative: Title (academic), first name, middle name, last (family) name, job title, position in your organization, professional email address . Exact procedures and rights are as follows:

1.1.      Who is responsible for the processing of your personal data?

1.1.1.   Your personal data are processed by EuroCC Project - the European Union’s Horizon 2020 project. You can contact administrators of the survey via e-mail at eurocc@it4i.cz.

1.2.      What categories of personal data do we process?

1.2.1.   As stated above, processed personal data are as follows: Title (academic), first name, middle name, last (family) name, job title, position in your organization, professional email address.

1.3.      For what purpose do we use your personal data?

1.3.1.   In this case your personal data are processed by the administrators of the EuroCC Project survey only to communicate with you in a personalized and efficient way.

1.3.2.   Furthermore, EuroCC Project may process your personal data to comply with legal obligations or to comply with any reasonable request from competent law enforcement agents or representatives, judicial authorities, governmental agencies or bodies, including competent data protection authorities.

1.4.      Why is our processing of your personal data legitimate?

1.4.1.   For the processing of your personal data for the purpose outlined in clause 1.3.1, we ask for your consent. By consenting to our processing of your personal data for the purposes of communication with you, you agree that we are allowed to process your personal data for this purpose in the manner and under the conditions outlined in this document.

1.4.2.   The processing of your personal data for the purpose outlined in clause 1.3.2 is necessary to allow EuroCC Project to comply with its legal obligations.

1.5.      What are our quality assurances?

1.5.1.   EuroCC Project does its utmost to process only those personal data that are necessary to achieve the purposes listed under the purpose for processing.

1.5.2.   Your personal data is processed only for as long as necessary for the purposes listed above or up until such time where you withdraw your consent for processing them. EuroCC Project will de-identify your personal data when they are no longer necessary for the purposes outlined in the purpose for processing, unless there is a legal or regulatory obligation or a judicial or administrative order that prevents the EuroCC Project from de-identifying them.

1.5.3.   EuroCC Project will take the appropriate technical and organizational measures to keep your personal data safe from unauthorized access or theft as well as accidental loss, tampering or destruction. Access by personnel of the EuroCC Project or its third party processors will only be on a need-to-know basis and subject to strict confidentiality obligations. You understand, however, that safety and security are best efforts obligations only, which can never be guaranteed.

1.6.      What are your rights?

1.6.1.   You have the right to request access to all personal data processed by the EuroCC Project in relation with you. EuroCC Project reserves the right to charge an administrative fee for multiple subsequent requests for access that are clearly submitted for causing nuisance or harm to the EuroCC Project.

1.6.2.   You have the right to ask that any personal data in relation with you that are inaccurate, are corrected free of charge.

1.6.3.   You have the right to withdraw your earlier given consent under clause 1.4.1 for processing your personal data.

1.6.4.   You have the right to request that personal data in relation with you will be deleted if they are no longer required according to the purposes which are outlined above or if you withdraw your consent for processing them. However, you need to keep in mind that a request for deletion will be evaluated by the EuroCC Project against legal or regulatory obligations or administrative or judicial orders which may contradict such deletion.

1.6.5.   You have the right to oppose the processing of personal data if you are able to prove that there are serious and justified reasons connected with his particular circumstances that warrant such opposition. However, if the intended processing qualifies as direct marketing, you have the right to oppose such processing free of charge and without justification.

1.6.6.   You have the right to receive from us in a structured, commonly used and machine-readable format all personal data you have provided to us.

1.6.7.   If you wish to submit a request to exercise one or more of the rights listed above, you can send an email to eurocc@it4i.cz  for all data subject rights matters. An email requesting to exercise a right shall not be construed as consent with the processing of your personal data beyond what is required for handling your request. Such request should clearly state and specify which right you wish to exercise and the reasons for it if such is required. It should also be dated and signed, and accompanied by a digitally scanned copy of your valid identity card proving your identity.

1.6.8.   EuroCC Project will promptly inform you of having received such request. If the request proves valid, EuroCC Project shall notify you as soon as reasonably possible and at the latest thirty (30) days after having received the request.

1.6.9.   If you have any complaint regarding the processing of your personal data by the EuroCC Project, you may always contact the EuroCC Project via the email address eurocc@it4i.cz. If you remain unsatisfied with the EuroCC Project’s response, you are free to file a complaint with the competent data protection authority accordingly to the state legislation of the processor of your personal data.